Designing HR Manual

(Duration : 15 Days)

» Objective

To acquaint the students with various HR policies and concepts of any organization and enable them to practically design a HR manual for a company.

The certification will be of particular interest to

  • Human Resource Managers
  • Personnel Administrators
  • Government Administrative Personnel
  • Instructors, Trainers and Teachers
  • Others involved in designing personnel policies.

» Contents

Day 1

  • Introduction on the Content and Use of the Manual
  • Corporate Profile (History, Ownership, Products/Services/Clientele)
    • Corporate Vision and Mission Statement
    • Corporate Values
    • Corporate Philosophy and Beliefs on Human Resource
    • Corporate Table of Organization

Day 2

  • Manpower Planning: Procedure and Considerations
    • HR Requirements Assessment Worksheet
    • Position Analysis/Job Descriptions
  • Recruitment and Selection : Policies, Procedures (Internal placement, Direct Hire, Outsource)
    • Forms (Application, Request for Recruitment, Request for Staffing)
    • Test (IQ, Technical/Functional, Personality/Behavioral, Managerial)
    • Interview Guides/Interview Sheets
    • Background/Reference Check (Letters, Checklist)
    • Verifying Credentials

Day 3

  • Employee Orientation and Induction: Procedure, Accountability and Content Guidelines
    • Orientation Slides
    • Orientation Letter
  • Employment Contracts / Bonds
    • Types of Employment: Definition and Considerations
    • Contract Forms
    • Procedures in Administering Contracts
  • Personnel Movements
    • Promotion
    • Transfer
    • Demotion
  • Wage, Salary and Benefits Administration
    • Policy on Compensation
    • Compensation Package
    • Job Classification, Salary Structure
    • Rules on Adjustments
    • Rules on Merit Increases

Day 4

  • Employee Benefits
    • Leave Credits: Types, Procedures of Availment, Forms and Recording & Conversion of Unused Leaves
    • Monetary and Tangible Benefits
    • Compliance to Government Regulated Benefits
  • Employee Attendance and Absences
    • Policy
    • Time Management
    • Personal Leave of Absences
  • Travel and Accommodation
    • Modes of Transportation
    • Accommodation Issues
    • Travelling Formats(Requisition and Reimbursement)
  • Code of Discipline
    • Dress Code
    • Personal Communications
    • Gifts and Gratuity
    • Policy on Discipline
    • Rules Pertaining to :
      • Attendance
      • Adherence to Norms and Procedures
      • Customer/Public Conduct
      • Use of Company Resources/Properties
      • Safety and Security
      • Behaviors Defining the Corporate Policies
      • Table of Offenses
      • Procedures on Disciplinary Action
      • Disciplinary Written Warning Format
      • Disciplinary Action Report

Day 5

  • Employee Relations and Grievance Handling
    • Corporate Responsibility and Supervisory Responsibility
    • Definition of ER Programs and Activities
    • Grievance Handling Procedures
  • Employee Records Management
    • Employee Profile and History
    • Employee Data Change
    • Transfer/Accountability of Employee Records and Information
  • Training and Development
    • Corporate Policy on Training
    • Training Accountability
    • Procedures in Availment of Training (Related Forms)
    • Training Contract: Formal and Informal
    • Outsourced Training: Procedures and Considerations
    • Training Evaluation: Requirements and Forms
    • Employee Training Record

Day 6

  • Performance Management
    • Component of Performance Management: Policy, Content and Accountability
    • Procedures in Goal Setting and Performance Appraisal
    • Performance Appraisal Forms and Reports (Managerial, Exempt, Field, Office Staff, Probationary)
    • Performance Counseling Forms
  • Employee Background and Lifestyle Check
  • Procedures and Guidelines: Limitations
  • Asset/Property Declaration Form
  • Assessment Checklist
  • Employees Termination and Separation
    • Types of Termination
    • Procedures and Requirements on Resignations
    • Forms : Clearance, Quick Claim
    • Exit Interviews
      • Guidelines/Questionnaires
      • Summary and Use of Data
    • Separation Pay
    • SHE Policy (Safety, Health and Environment)

Day 7 and Day 8

  • Division of students in groups of 7 and sending them to different companies
  • Data collection and Reporting

Day 9

  • Test

Day 10 - Day 15

  • Guest Lecture and Preparing HR manual for the proposed company and reporting.

» Inclusions

  • Handouts
    • Questionnaires
    • Formats
  • Certificate and HR Manual

» Learnings and Take Aways

  • This workshop will enable the students to design HR manual for a company.

» Certificate Contributors

  • Prof. Sachin Panchabhai
  • Prof. Rashmi Gupta
  • Prof. Smruti Patre
  • Prof. Jyotsna Golhar